https://doi.org/10.37955/cs.v6i3.2611
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eISSN: 2600-5743
Production Order Costing System:
Coconut Food Producing and
Processing Industry
Sistema de Costo por Orden de Producción: Industria
Productora, procesadora de Alimentos derivados del
Coco
Oscar Geovanny Coca Benites, CPA
Master's Degree, Mediform Higher Technological Institute
Geovanny.coca@istmediform.edu.ec
https://orcid.org/0009-0002-9600-6898
Jorge Manuel Coca Benítez, Eng. Com.
Master's Degree, Mediform Higher Technological Institute
jcoca@istmediform.edu.ec
https://orcid.org/0009-0008-7627-6915
University of Guayaquil
Jorge.cocabe@ug.edu.ec
https://orcid.org/0000-0003-4048-5471
Dolores del Rocio Ortiz Guevara, CPA
Master's Degree, Universidad Laica Vicente Rocafuerte
dortizg@ulvr.edu.ec
University of Guayaquil
dolores.ortizgue@ug.edu.ec
https://orcid.org/0000-0002-1212-3089
Diana Carolina Pineda Arenas, Lic.
PhD, Mediform Higher Institute of Technology
rectormf@istmediform.edu.ec
https://orcid.org/0001-8616-2294
ABSTRACT
It is based on the application of a valid cost management system that
helps to detect the problems that have been occurring in the past, in
order to facilitate the analysis of each item of its elements involved in
the management of the processes. To design a costing system that
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helps to strengthen the economic and financial liquidity of the
companies. Convenience sampling is a non-probabilistic sampling
technique where the samples of the population are selected only
because they are conveniently available to the researcher. According
to some texts analyzed and researched, it was possible to determine
that not all scholars and specialists on the subject agree with the same
concepts regarding the classification of the types of research, after
much research and exploration it was concluded that this type of
research will be carried out in a consensual way in a descriptive and
explanatory way.
RESUMEN
Se basa en aplicar un sistema de gestión de costo válido que ayude a
detectar los problemas que se venían acarreando en el pasado, con el
fin de facilitar el análisis de cada rubro de sus elementos que
intervienen en la gestión de los procesos. Diseñar un sistema de costeo
que ayude a fortalecer la liquidez de las empresas en lo económico y lo
financiero. El muestreo por conveniencia es una técnica de muestreo
no probabilística donde las muestras de la población se seleccionan
solo porque están convenientemente disponibles para el investigador.
De acuerdo con algunos textos analizados e investigados, se pudo
llegar a determinar que no todos los eruditos y especialistas en torno
al tema coinciden con los mismos conceptos con respecto a la
clasificación sobre los tipos de investigación, luego de tanto indagar y
explorar se llegó a la conclusión de que este tipo de investigación será
llevada de manera consensuada en forma descriptiva y explicativa.
Keywords / Palabras clave
Costs, Cost of Production, Profitability
Costos, Costos de Producción, Rentabilidad
Introduction
One of the most frequent problems of any company that manages production
processes worldwide, is the lack of knowledge of techniques that exist at the
time of establishing the costs, coming to find countless inconsistencies or
omissions in their preparation, a cost system should be a tool that helps in a
systematic way, not so complex to obtain in a practical way the price of unit
costs.
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After studying each of the costing systems, we see that there are a variety of
methods to select, but not before we must choose the one that best suits the
effort with which the processes are carried out and to obtain a real cost of the
product, these costing systems found in books, websites, texts, theses, are
techniques that generally emphasize the absorption costing system, which, by
its degree of complexity, dilated and not so skillful is the most named by many
authors. The problem of the companies is not only that they show weaknesses
at the moment of making their costs, but also that when solving them they
only obtain approximate values according to the practice used, making their
final costs differ from the real unit cost, making it impossible in one way or
another that the financial statements are not so reliable nor so accurate at the
moment of making effective decisions, creating an uncertainty, to know if at
the end of the exercise a profit or loss was obtained in the due process.
Most companies involved in the production and processing of food and
beverages have found it necessary to resort to traditional costing systems that
allow them to quantify in a simple way how much it costs to invest in the
manufacture of a product. Along this path, we will propose a costing system
that will help us to obtain in a safe and practical way the cost of manufacturing
a good or service, projecting the expected results at the end of each exercise
and proving its degree of efficiency in the process.
Based on the analysis of this problem, the system that is best suited for this
type of process is the absorption costing system or also called absorbing
costing, this system will allow to fully integrate the inclusion of all its
components, both fixed and variable, in the cost summary.
The company that is the object of this study, in its failed way to determine its
costs, included only basic elements such as raw material and one or another
material, completely forgetting the labor item, under the premise that all its
elements are necessary, it was decided to develop this exercise that in turn
helps to control and safeguard the company's most valuable inventories.
having said this, other shortcomings were found in the process, which are
mentioned below:
There were no concrete reports on how much was actually consumed
in each production.
There was no adequate costing system to provide real and timely data
for decision making, for which they relied on a standard budget for all
productions.
There were no concrete reports of damaged supplies and inputs, raw
material and waste in each process.
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The company under study is an entity dedicated to the production, processing,
and marketing of food and beverages for mass consumption, with five years
in the market, became known for its innovative products in terms of flavor
mix, which were very well accepted in large supermarkets coinciding with
the same ideology of its customers to hear the slogan that the more unusual
products are the more welcome they would have in the market, for its
innovation, content and presentation, were attracting the attention of a large
part of the consumer group.
To all this, we must emphasize that the guidelines and structures that will be
developed in each of the variables of each of the components of the process
will at some point be evaluated to determine their percentage variations and
see if there were increases or decreases from one period to another.
Evidently one of the most recurrent problems of this process was the lack of
logistics at the time of purchasing raw material to place the orders for each
production order, without taking into account the necessary corrective
measures to obtain the desired optimum batch, knowing that not all the raw
material (coconut) had the same yield of water or pulp in each unit.
After analyzing in depth the reality of the company, at the moment of costing
its products, in an ephemeral way, we will narrate its process. First of all, the
purchase was made for the same amount of coconuts based on an already
established budget, regardless of the fact that 495 liters of coconut water were
needed in each production batch, installed capacity of a kettle, which yielded
1,830 units of 300 cc product, usually a coconut does not yield the same
portion of water as another, since all coconuts are not the same size.
The average feed of each coconut is approximately 0.750 liters, close to the
liter, seeing that its purchase budget was defined to acquire 450 coconuts per
production, it was assumed that it would be able to obtain enough liters for
its manufacture, which was not the case, there was a gap in the amount of raw
material, which was replaced by water, an essential element in the production,
as a result of this process it was concluded that its degree of durability was
too short for its consumption.
Upon learning of this inconvenience, the managers opted to obtain a second
option if they did not wish to buy coconuts in their natural state, which was
to purchase the raw material (coconut) in a natural way.
processed, i.e. dehydrated, which in the end was much more efficient for
processing, so much so that there was a significant reduction in labor costs
that greatly favored the interests of the company.
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At present the habit of costing the products made that the contribution
margins were perceived very high in each production line, case of coconut
juice overestimating and overvaluing it completely, the use of the absorption
costing system for this type of process will be the best adhered to for its
determination, which clarifies in a coordinated way the adequate profitability
margins, demonstrating the importance of applying a good and accurate
costing system.
This research project is aimed at providing technical and reliable information,
referring to determine what are the real costs that are carried out to produce a
product, where its practice is easy to understand and valuation for managers
and financiers of companies that help the correct decision making when
setting prices, discounts, promotions and to obtain the maximum benefit from
each of their products.
Cost accounting should be considered as a key element of management in all
planning, control and strategy formulation activities, since it provides the
indispensable accounting tools to achieve the proper functioning of some
phases of the administrative process, such as planning, control and evaluation
of operations (Arredondo, 2016, p. 2). In the planning phase, cost accounting
makes future projections through budgets (....) (Arredondo, 2016, p. 2).
When we talk about control, cost accounting refers to the present time, since
it compares the actual results obtained with what is budgeted in the planning
phase (....) (Arredondo, 2016, p. 2).
Finally, the evaluation phase involves a critical analysis of the results that
were actually obtained and analyzes the problems (...) and the deviations that
were obtained with respect to the expected results, so that the causes that
originate them can be eliminated or isolated. (...) (Arredondo, 2016, p. 2).
To report on the existing costs in the company to correctly measure the profit
and correctly value the inventory, which has a direct impact on the income
statement (within the cost of sales) and on the balance sheet (inventories).
Provide information to management that is the foundation in the planning,
control and decision-making process (Arredondo, 2016, p. 4).
Cost Accounting is a branch of Management Accounting that plays a
prominent role in financial reporting, since product or service costs are an
important component in determining the income and financial position of any
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organization. In general, Cost Accounting is related to the estimation of Costs,
allocation methods and determination of the Cost of goods and services
(Muñoz, Toalombo, Zúñiga, Guerrero, & Campos, 2017, p. 19). According
to (Padilla, n.d.) "The purpose of cost accounting is to know the return on
labor and capital invested in the manufacture of a product, as well as the value
of the merchandise we have in inventory".
By knowing the information on costs, it is possible to carry out budget
analyses that allow investors to make decisions regarding the long-term
expansion of the company, such as the acquisition of new modern machinery,
projects involving new products or the establishment of prices for sales
(Padilla, n.d.).
Serve as a source of cost information for economic studies and special
decisions, including long-term capital investments, such as replacement of
machinery, expansion of the production plant, manufacture of new products,
pricing for sales, etc.
(Luján, 2009) states that raw material "constitutes the first starting point of
any industrial activity, which are subject to transformation, processing,
dismantling, crushing and extraction by mechanical or manual means, to then
convert them into finished product" (p. 55), raw material is the first element
of the cost since it has a direct relationship with the final product. The raw
material in this object of study (coconut) belongs to the variable costs, i.e. the
more units of juice produced, the more raw material is used, without affecting
the unit price of each product.
In other words, we can mention that raw materials and inputs involved in
every production process should never be in short supply in every production
process. Here are some examples of raw materials and their process.
It is the remuneration (salary, social benefits and employer's contributions) to
which workers directly involved in the manufacture of products are entitled,
for the time actually worked either manually or by operating machines
responsible for the transformation of raw materials and other materials into
finished products (Arias, Portilla, and Fernández, 2010).
For Enriquez (2016) Indirect manufacturing costs are "Those disbursable
costs incurred by any factory for the production of a product, excluding raw
materials and direct labor. The (CIF) not being part of the final computation,
they do not cease to be necessary and benefit the production as a whole".
Materials and Methods
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According to some texts analyzed and researched, it was possible to
determine that not all scholars and specialists on the subject, agree
with the same concepts regarding the classification of the types of
research, after so much research and exploration, it was concluded
that this type of research will be carried out in a consensual way in a
descriptive and explanatory way.
Given the background mentioned in the previous paragraphs, the
probable sample to be determined is through a non-probabilistic
convenience sample that will benefit the company Coco Way. Because
of its commercial name, to learn more about its processes.
Convenience sampling is a non-probability sampling technique where
samples from the population are selected only because they are
conveniently available to the researcher. These samples are selected
because they are easy to recruit and because the researcher did not
consider selecting a sample that represents the entire population
(QuestionPro, 2021).
In non-probability sampling, not all members of the population have
the opportunity to participate in the study, unlike probability
sampling, where each member of the population has a known chance
of being selected. (QuestionPro,2021).
The interview is a technique, or sequential procedure of questions
where through a dialogue between two or more people, the central
theme to be treated is built and cemented, the interview can be
conducted visually face to face, exchanging full information of the facts
that occur in a specific case, the interview techniques can be both
quantitative and qualitative.
Results
According to the diagnosis made for this research work, we can affirm
that after an absolute evaluation of the internal controls and
procedures, encouraging results could be obtained, concrete due to the
implementation of the absorption costing system, a method that
revealed the reality of each of the differences found in the process, This
method revealed the reality of each of the differences found in the
process, mainly in the execution of the objectives outlined in each
production line, where logic was put before improvisation, and then
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the idea of quantifying the reality of their participation, according to
the elements that were not taken into account at the beginning of this
process.
Consequently and objectively we will establish a comparative analysis
where it will be demonstrated that what was previously used was not
the appropriate way to identify the unit costs of the products, after
having added the cost elements that were missing both labor and
indirect manufacturing costs, it was observed that the changes should
never have been excluded, according to the technique created where
all cost elements attribute in one way or another to contribute to the
results of production operations.
This is how a peculiar way was designed, very different from the
traditional, to determine the costs, which should have a different
control than usual, which consisted of knowing precisely each of the
variables that allow to obtain in a fair way the cost of the product,
where the result would be a higher cost, without this meaning that the
product becomes more expensive but rather would help to take
measures of reflection for the good decision making that the
administration considers to take to improve the profitability of the
products.
After concluding with the systematization of costs, it is necessary to
mention the many favorable and unfavorable aspects that led to the
analysis of this proven technique, where they did not have an adequate
control of the cost processes from the beginning to the end, where we
will mention the most relevant points to consider.
They do not keep any type of report related to costs.
There is no guide or manual indicating the steps to be followed
for the proper preparation of the product.
There are no controls of the classifications that identify the cost
items to which each direct or indirect item belongs in order to
determine their reasonableness.
Among the unfavorable aspects we can also mention that the
company was constantly registering losses due to a lack of
knowledge in cost control and manufacturing.
However, there is one favorable aspect, which is that they made
sure that the production came out in optimal conditions.
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It is undeniable and logical at the same time to think that by
incorporating the other two elements that were isolated in the previous
productions specific case as labor and indirect manufacturing costs,
and that at the time of including them in this new process would
automatically suffer an increase in production costs, demonstrating
that it is essential to prepare in this way, so that managers get a better
view of the reality of cost allocations in each production order.
As we pointed out in the cost comparison chart, it would not be so
difficult not to notice that there would be significant differences in unit
production costs when adding the other elements that were isolated in
previous productions, if we look at each of the products we notice that
there is a big difference in their unit costs, this is because the elements
of labor and indirect costs were added, As we can appreciate the costs
at the beginning were not referents for a good decision making which
were submerged in an undervaluation where the term refers that a
product is sold below its intrinsic value, so we can say that the
differences explained leads us to that this new costing system favors
the interests and decision making by managers.
It is recommended to value this technical report which was developed
to be executed in this recommended absorption system, where at first
glance this stands out for revealing the step by step guidelines and
procedures to be performed at the time of determining the costs
required in each production order, report that serves a valuable
function as a research tool and constant support for the efficient
improvement of control management.
To always carry out the action plan for which it was created, where it
was demonstrated that its functionality adheres to this type of
processes, with the purpose that the program is consolidated with the
installation of a software, where only the necessary information is
inserted and a final product that minimizes the risk is obtained, versus
what was proposed in an Excel sheet, since the way to obtain the final
product is thorough in every way, with the program already finished
the process will be saved.
The project presented is viable, but like any company, an elaborate
marketing plan and commercial strategies that contribute to the
knowledge and positioning of the product in the market must be used.
The first step is to create a network of suppliers for a better
commercialization of the juices, encouraging them to become part of
it.
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Conclusions
The article concludes that the product chain can be expanded with
other pulverized fruit juices or foods that have healthy components
such as soy milk, honey, among other foods.
If possible, try to implement certifications and licenses to the product
so that it has greater recognition in the Ecuadorian market and expand
the distribution line throughout the national territory, seeking in less
than 10 years to expand the business abroad.
It is recommended that variable costs be minimized in order to obtain
a higher profit margin per product. It is important to invest in
machinery for automation of the production area and for research and
development of new products.
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